About VASRA Volunteers
The Virginia Scholastic Rowing Association (VASRA) requires all schools that participate in their regattas to provide volunteers to work at every meet. Robinson Crew will be fined if we do not provide a volunteer for the designated position. Robinson Crew asks every family to fill one of these positions during the season. Sign ups take place at the Winter membership meeting.
Every volunteer gets 7 (driver positions) or 5 (other positions) Service Hours for each completed shift!
View a PRESENTATION about regatta volunteering
Further reference: View Volunteer_Guidebook for VASRA job descriptions. See jobs required at each home regatta at Home Regatta Jobs
Regatta Volunteer Coordinator: Ray Traugott:
Important Notice About Volunteer Sign-In at Sandy Run
On the day you volunteer, you must sign in on two roster sheets at the Regatta Headquarters at Sandy Run, which is the small building on the right as you're walking down the hill to the boathouse. Sign in at the required time, then go immediately to your job site. If you're unsure where to go, the sign-in coordinators will help you. You may also need to sign in again at the job site and you may also need to sign out. If in doubt, ask someone.
Regatta Volunteer Position Descriptions & Duties
Announcer at Headquarters - You will announce over the loudspeaker system from HQ the first, second and last call for the launching of shells in each event, and the event number and the names of the crews participating. You will also make other announcements as directed by the Headquarters Coordinator or the Regatta Director.
Awards Assistant & Trophy Assistant - Working with the HQ Coordinator as they obtain results of specific races, organize labeled award ribbons by 1st, 2nd, 3rdplaces for presentation, and record the distribution of awards. Pass results to Results Poster and prepare for awards pickup by coaches only.If there is a formal award ceremony, work withthe Regatta Director in the presentations of medals, ribbons and trophiesto the recipients following each race or at the end of the regatta.
Concessions - The first shift volunteers will set up concession stand supplies and prepare and sell food, T-shirts or programs as assigned by the Concession Manager. If you sell T-shirts and programs, you will be given a separate moneybox, so please do not mix this money with that from food sales. The afternoon shift is responsible for cleaning up the area and putting the supplies away. They will also need to put away the tables, grills, coffeepots and any other equipment. Those sellingT-shirts and programs are to count any that are left over and turn in that count of each with the money.
Course Set Up (land) - This job is to prepare the race course for the upcoming regattas. Activities will include such things as cleaning and re-arranging the equipment in the storage shed, checking cables and buoys, and any other jobs assigned by the full time course coordinator.You may have to do some heavy lifting.
Course Set Up (water) - This job is to prepare the race course for the upcoming regattas. Activities will include installing anchors, buoy lines, and spreader cablesand positioning the starting tower and starting platform near the starting line.
Course Take Down - At the conclusion of the season, you will help store theregatta equipment, remove the buoy lines, cables and anchors, and re-position the startingtower and the starting platform near regatta headquarters.Some heavy lifting might be involved. You will be working on both the land and the water.
Crossover Marshal - The Cross-Over Marshal is posted on the roadway that the Van drives. This is an important safety job to make sure that the pedestrians do not walk in the roadway at the bottom of the hill that thevan takes from the upper parking lot to the finish line. PARK AUTHORITIES DO NOT ALLOW PEDESTRIANS TO WALK ON THE ROADWAY.There is a trail to follow along the reservoir to the finish line.
Dock Master Assistant (Launch & Recovery) - The Dock Master Assistant helps the Dock Master make sure that the crews are checked-in, launched, and retrievedsafely, and at the correct times. They are to keep docks clear of unnecessary gear, help wash the docks prior to start of regatta, and take messages to HQ for dock master.
Driver for Marshall - During the regatta you will be assigned to a Regatta Marshal as his/her launch driver. You are under his/her control. Hand signals will most likely be used.
Driver for Referee - During the regatta you will be assigned to a Regatta Judge/Referee as his/her launch driver. You are under his/her control. Hand signals might be used. If you have a stopwatch, bring it along, it could be of use.
Driver – Safety - During the regatta, you will keep a keen eye on the course and attempt to keep powerboats, sailboats, kayaks, canoes, etc. out of the way of a race. Sometimes you will need to pick up large pieces of flotsam and jetsam, which are in the shells’ way. You must particularly keep a keen eye on rowers warming up upstream and for any shells that may have capsized.
Driver – Dam - You will patrol the lower reservoir (near the dam) to ensure the safety or the rowers and to prevent the shells from venturing too near to the dam. YOU MUST BE IN PLACE BEFORE THE FIRST SHELL ARRIVES AT THE START
Driver – Setup - Before the regatta you will be assigned to move racecourse equipment, facilities, and people up and down the racecourse. You will have a helper.
Driver – Shuttle - During the regatta you will be assigned to transport only officials, coaches, regatta workers, and the press up and down the course.(AT NO TIME CAN ROWERS BE SHUTTLED UNLESS AUTHORIZED BY THE LAUNCH MASTER.)
Driver – Take Down - At the conclusion of the regatta, you will drive a launch and help store the regatta course equipment, motors, launches, lane markers, etc., and whatever is needed to secure the regatta site. Some heavy lifting might be involved.
Finish Timer Helper - This person assists the Finish Line Officials in the smooth operation of all finish line area responsibilities. You may need to be able to operate a stopwatch effectively.
Flagholder - You will stand at the Finish Line with a large orange flag and follow the instructions of the Finish Line Judge, to indicate 1st, 2nd, 3rdetc., places.
Helper Set-up (Water) - You will help the Set-Up Driver to perform the duties assigned to him/her. You will be riding in a launch for much of your shift and you may have to do some heavy lifting.
Helper Take Down (Water) - At the conclusion of the regatta, you will help store the regatta equipment, motors, launches, and lane markers, etc., and whatever is needed to secure the regatta site. Some heavy lifting might be involved. You will be working in a launch part of the time.
Launch Master - This person is responsible for all motor craft (powerboats, motors,life preservers, anchors, and oars), set-up and accountability to Regatta director prior, during and after races. Also responsible to ensure supporting tasked schools to provide launches with gasoline. Further regatta support includes setup and takedownof Judge/Referee, Marshall, Safety and Shuttle Launches as well as other support boats as required by the Regatta director. Also responsible to monitor and control all shuttle traffic on the water.Responsible for ensuring launches carry only the numberof people that are specified on the launches’ data plaque.
Money Collector – Van Upper Lot - You will collect the required money from persons wanting to ride the van down to the regatta site.. The only exceptions will be the USRA officials and the Regatta Directors who may ride for free.
Money Collector – Van Finish Line - You will collect the required money from persons wanting to ride the van up to the parking lot. The only exceptions will be the USRA officials and the Regatta Directors who may ride for free.
Stakeboat Holder - At the starting platform you will help align the shells to be in proper position for the start. You will also need to help prevent damage to the shells when they back up to your lane. You will remain on the starting platform throughout your shift. Before the start of each race, you will lie down on the plank that extends out from the platform and reach out your arms to catch the stern of the shell coming into your lane. DO NOT try to stop the stern from hitting the platform by putting your hand between the shell and platform, there may be too much momentum and may cause injury. When instructed, you will pull back or push out the shell a number of inches for alignment. These instructions, given just before each start, will come from the official at the side of the racecourse whose job it is to get all the bow balls in a straight line. He/she will use a megaphone or radio headphones. Be careful with your grip and make sure nothing is in the way when the starter says, “Go” and the boat explodes out of your hands. MAKE SURE TO LET GO OF THE SHELL IMMEDIATELY UPON THE START.Do not engage in clever repartee with the crews. They are nervous enough already and needn’t be disturbed.
Weigh-In Assistant - Help weigh the lightweight teams under the direction of the Judge/Referee in charge.